Practicing positive customer service skills

How often have you visited a customer support desk or experience and thought to yourself “Man, that sales representative had some serious customer service skills.”? Probably quite a few times. Customer services is not an easy thing and just like any other job, being the best comes from developing a set of fundamental competencies and skills. Fortunately, you can develop and nature your customer service skills. Here are essential skills you must practice to become good in customer service:

Patience

A huge number of customers reach out to support because they are either confused, frustrated or for directions. You need to be practice patience as a customer representative because you will have to listen to all the complaints and queries raised by the customer. On a daily basis, customers will come to your desk frustrated and even angry and it your duty to listen to them patiently and figure out what they actually want and offer solutions to them.

Empathy

Have you ever been to a customer service desk feeling frustrated and expecting a quick solution, and even though you did not get the exact solution, the way the representative handled you calmed you down and even left you feeling better? When dealing with different people especially customers you need to practice empathy. Great support feels human and the representative should genuinely understand you as a human being. You should listen and understand what the customer really wants and try to offer solutions.

Listen and pay attention to what the customer is saying

You need to practice listening skills. If you want to provide good customer service, you need to learn to listen to what the customer is saying. It is not only essential to pay attention to what individual customers are saying, but also be mindful of the feedback you receive from the customers. For example, customers may not expressly tell you that something is wrong with your software dashboard, but they will use other ways to express their frustrations.

Jim Blasingame

Trust is a good business practice.


Good communication skills

You need to work on your communication skills. You do not need to have excellent skills but at least you should be able to handle a customer’s issue in the shortest time possible. Customers do not need to hear stories from you or how you are doing, they need quick responses and solutions. You need to also learn how to effectively communicate with your customers without making errors and failing to address their needs.

Knowledge of the product

A good customer service representative is one who clearly has a deep knowledge of a product or products and how they work. Lack of deep product knowledge will prevent you from helping your customers when they run into problems with the product. You need to at least know the ins and outs of the product and how it works. This will help you to handle various issues raised by the customer relating to the product.
A good customer service representative knows how to use positive language and how to efficiently handle a customer. Practicing positive customer service skills is not only beneficial to your business but it will always attract customers to your business.