How Does the Check-in Grace Period Work in Profit.co?

Profit.co gives users the flexibility to update their progress on OKRs without penalties for missing specific check-in dates.

Why this feature?

• Built-in Flexibility: Grace periods allow extra time to check in, accommodating real-world delays without disrupting progress tracking.
• Better Engagement & Accuracy: They encourage consistent updates, ensuring OKR data stays complete and reliable.

Step 1

Navigate to Settings → OKRs → Authoring from the left navigation panel and switch to the Check-ins tab.

On the Check-ins page, click on the Enable Check-in Grace Period button.

After enabling it, enter your preferred grace period duration. 

Step 2:

For Monthly Check-in/ For Quarterly Check-in:

Let’s say your OKR is set for Quarterly (3 months) and the check-in frequency is Monthly. With a 15-day grace period for one month, the total duration becomes 45 days (30 + 15). This means the check-in will be considered on track as long as it’s submitted within the 45-day window. However, if the check-in is made one day after the grace period ends, it will be marked as late.

For Example:

• The check-in dates for the Key Result “Boost Feature Usage Frequency by 40% within the first quarter” are April 30, May 31, and June 30.
• The final check-in date for the last month is June 30, and with the grace period, the Key Result remains on track until July 15.
• If the user attempts to check in on July 16, it will be marked as late. If no check-in is made by that date, it will be treated as a missed check-in.

For Biweekly Check-in:

Let’s say your OKR runs on a biweekly check-in frequency. The first check-in is due on July 1, and the next check-in is due on July 15. With a 15-day grace period enabled, the grace period for the July 1 check-in extends until July 16.

This means users can still complete the July 1 check-in until July 16, even though the next check-in cycle begins on July 15.

If the check-in is submitted after July 16, it will be marked as late. If no check-in is made by July 16, it will be treated as a missed check-in.

For Weekly Check-ins:

Note: The 15-day grace period is not applicable for weekly check-ins

If you set a 15-day grace period for a weekly check-in, such as for July 1, the grace period will extend until July 16. However, this does not work for weekly check-ins, as check-ins for July 8 and July 15 will automatically be considered missed check-ins.

For weekly check-ins, you can set a shorter grace period of 4 to 6 days. For example, if the check-in is due on July 1, you can set the grace period until July 7 (6 days).

This means:

• The check-in will remain on track until July 7.
• After July 7, it will be marked as late if checked in on July 8 or later.
• If no check-in is made by July 7, it will be treated as a missed check-in.

Note: All check-ins will continue to be recorded in the Check-in Discipline Widget within the Cockpit, as per usual.