How to create a Project in the PPM module?

Category: PPM

Profit.co provides an option for users to create a project within the Project Portfolio Management (PPM) module. This helps organizations define objectives, structure tasks, and monitor progress effectively, ensuring every project aligns with business goals.

Why This Feature?

Creating projects within the PPM module helps streamline project setup and execution by:

  • Defining clear objectives, timelines, and milestones to keep teams aligned.
  • Breaking down large initiatives into manageable tasks for easier tracking.
  • Assigning ownership and setting accountability for each stage of the project.

This structured approach enables efficient collaboration, progress visibility, and on-time delivery of outcomes.

What Details Are Required to Create a Project in Profit.co?

When creating a project, you’ll need to specify essential information that defines the project scope and setup.

Field Description
Project Name Title or name of the project.
Project Code A unique identifier for the project.
Portfolio The parent portfolio under which the project is managed.
Timeline Start and end dates of the project.
Billing Type Choose between Billable or Non-billable.
Budget Specify the total estimated cost for the project.
Closure Information Define criteria or notes for project completion.

Note: Only Super Users and PPM Admin can create or manage projects in the PPM module.

What Are Milestones and Tasks in a Project?

  • Milestones are significant checkpoints representing major deliverables or goals within a project.
  • Tasks are smaller, actionable steps required to achieve milestones.
  • Each task can be assigned an owner, status, and progress percentage, which automatically updates the overall milestone completion rate.

Example: For a “Product Launch” project, milestones may include Design Completion, Testing Phase, and Launch Execution. Each milestone can contain tasks like UI Design, QA Testing, or Marketing Campaign Setup.

How to Create a Project in the PPM Module

Follow the steps below to create a project and organize milestones and tasks.

Step 1: Define Project Objectives

  1. Navigate to Portfolios and Projects → All Projects from the left navigation panel.
  2. Click the + Create Project button.

This step involves defining your project’s objectives, scope, timelines, and milestones. It formalizes your plan and ensures alignment among stakeholders.

Note: You can view the total number of projects at the top of the page.

Step 2: Enter Project Details

  • In the Create Project side panel:
  • Enter the Project Name and Code.
  • Define the Timeline, Status, and select the appropriate Portfolio.
  • Choose the Billing Type (e.g., Billable) and set the Project Budget.
  • Fill in Closure Information if available.
  • Click Create once all fields are filled.

Step 3: Add Milestones

  1. Click on the project you just created.
  2. Scroll down to the Milestones section and click + Create.

Fill in the following details:

  • Milestone Name
  • Milestone Code
  • Owner
  • Description
  • Start and End Dates
  • Click Create to save the milestone.

Note: While creating a milestone, users can link it to a Tollgate for better alignment. You can also add milestones directly from the Tollgate section.

A new Project Source indicator now shows whether a project was created directly or from a request, improving traceability.


Step 4: Create Tasks

  • Select the Milestone you just created.
  • Click the + Create Task button.
  • Enter the Task Name, set the Owner, define Start/End Dates, add Tags, and select Status.
  • Click Save.

Note: You can set a specific progress percentage for each task status in Settings.

Milestone progress will automatically update based on task statuses.

Example:If “Scheduled” status is assigned 20% progress, marking a task as “Scheduled” will update the milestone’s progress to 20%.

Step 5: Create Sub-Projects

You can also create Sub-Projects from the project overview page.

Step 6: Clone a Project

Use the Clone option to quickly duplicate existing projects.

Attributes will automatically adjust based on the project type, whether it’s a BOQ or a Standard Project, allowing relevant configurations to carry over.

Best practices for uploading profile pictures in Profit.co

  • Define your scope, budget, and objectives clearly before creation.
  • Use milestones to divide projects into measurable stages.
  • Regularly review task progress and update owners.
  • Clone existing projects for repeatable workflows.
  • Align projects with OKRs to connect execution with strategic goals.

Related Questions

How to create a new template for Projects?

How to Link Projects to OKRs Using Strategic Alignment?

Frequently Asked Questions

Q1. Can I edit project details after creation?

Yes. You can edit project information such as timelines, owners, and budget anytime from the Project Overview page.

Q2. Can I create projects for multiple portfolios?

Each project belongs to one primary portfolio, but you can track and manage multiple portfolios simultaneously through the All Projects view.

Q3. What happens when I clone a project?

The cloned project will inherit all configurations and details from the original, except for unique identifiers like project name and code.

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