How does Profit.co help managers identify employees who haven't created timesheets?

Category: PPM

Profi.co provides a new view in the Cockpit to track employees without timesheets. The widget displays users who haven't created timesheets for a selected time period, with options to filter by date range and export the data.

Why is the Employees Without Timesheets feature important?

The Employees Without Timesheets tracking feature is crucial for maintaining accurate time records and organizational compliance. Here's why this feature matters:

  • Quick Identification: This feature enables managers to quickly identify employees who haven't created timesheets within a specified time frame.
  • Proactive Management: Catch timesheet gaps early before they impact payroll processing or project reporting.
  • Resource Visibility: Maintain complete visibility into team capacity and utilization.
  • Audit Readiness: Ensure all time records are complete for compliance and audit purposes.

What is the Employees Without Timesheets widget?

The Employees Without Timesheets widget is a specialized cockpit component in Profi.co that provides managers with visibility into timesheet compliance. It displays a list of employees who have not submitted timesheets for a specified period.

Key capabilities:

  • Real-time tracking of missing timesheets
  • Customizable time period filtering
  • Visual dashboard integration
  • Data export functionality
  • Quick identification of non-compliant employees
  • Time-based monitoring for specific date ranges
  • This widget serves as an early warning system to ensure complete time tracking across your organization.

How do I set up the Employees Without Timesheets widget?

Follow these steps to add the widget to your Cockpit:

Step 1: Access Cockpit Customization

  • Navigate to Timesheets → Cockpit from the left navigation panel
  • Click the Customize button on the cockpit page

  • On the Customize pop-up, select the Employee without Timesheets widget
  • Click the Update button

Step 2: View and Filter the Data

Once added, the "Employees Without Timesheets" widget will appear in your cockpit:

  • The widget displays users who haven't created timesheets for the selected time period
  • You can filter the data by time period to focus on specific date ranges
  • You can export the data for further use, reporting, or follow-up actions

The widget provides an at-a-glance view of timesheet compliance, making it easy to identify and address gaps quickly.

How do I export data from the Employees Without Timesheets widget?

Exporting data allows for further analysis and sharing:

  • Access the Employees Without Timesheets widget in the Cockpit
  • Apply any desired filters (time period, department, etc.)
  • Click the Export button
  • Download the data in the available format (typically CSV or Excel)

Best Practices for Managing Timesheet Compliance

To maximize the effectiveness of timesheet tracking:

  • Set Clear Expectations: Communicate timesheet submission deadlines clearly to all employees
  • Regular Monitoring: Check the widget consistently at scheduled intervals
  • Timely Reminders: Send reminders to employees before deadlines
  • Follow-up Promptly: Address missing timesheets quickly to prevent accumulation
  • Track Patterns: Identify repeat offenders and address underlying issues

Related Questions

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Frequently Asked Questions

Q1. Can I filter the widget by specific teams or departments?

Yes, the widget typically supports filtering options that allow you to view data for specific teams, departments, or organizational units.

Q2. How often is the Employees Without Timesheets widget updated?

The widget updates in real-time or near real-time, reflecting the current state of timesheet submissions.

Q3. Can employees see if they're listed in the widget?

This depends on your organization's configuration. Typically, this widget is visible only to managers and supervisors, not to individual employees.

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