What are Competency Activities?

In Profit.co, users can now create activities under competencies to document the actions they are taking to demonstrate or develop each competency. These activities appear during performance reviews alongside competencies, and the competency list shown to each user is filtered based on their assigned role.

What are Competency Activities?

Competency Activities are user-created entries under a specific competency that describe the concrete actions a user is taking, or has taken, to achieve or demonstrate that competency. They function similarly to how tasks relate to goals: a competency defines what is being measured, while activities capture how the user is working toward it.

Multiple activities can be created under a single competency. These activities surface automatically during performance review assessments.

Configuring Competencies for a Job Title

1. Navigate to Settings → User Management and switch to the Job Titles tab.
2. Click the Edit icon on the Job Title you want to configure.
3. Under the Performance Competencies section, select the competencies relevant to that job title.
4. Click Update to save. Users assigned this job title will now only see these competencies in their dropdown.

How to Enable Competencies in Profit.co

Competencies must be enabled before users can access the Competency list pages or create activities.

1. Navigate to Settings → General → Apps from the left navigation panel.
2. Click on the Performance Customize option.
3. Enable the Competencies toggle, and click Done.
4. The Competencies section will now appear in the left navigation panel.

How Competency Activities Work

Creating Activities Under a Competency

From the Competencies list page, users can open a competency and add one or more activities. Each activity describes a specific action taken to develop or demonstrate that competency.

• A single competency can have multiple activities logged under it.
• All activities associated with a competency carry over into the performance review automatically, no re-entry needed.

To create an activity, follow the steps below.

Step 1

1. Navigate to the Performance → Competencies from the left navigation panel.
2. Click on the +Create Activity button.

Step 2

• On the Create Activity page, choose the required competency from the dropdown.
• Add the required Activity and click Save.
• Once Done, click Create.

How Role-Based Competency Visibility Works

When a user creates an activity, the competency dropdown is filtered to show only the competencies associated with the user's assigned job title or role. This means the available competency list adapts per user; there is no manual filtering required.

Example: If a user is assigned the CEO role, the competency dropdown when creating an activity will only list competencies that have been explicitly mapped to the CEO job title in Settings → User Management → Job Titles.

How Competencies and Activities Appear in Reviews

When a performance review is initiated, competencies and their associated activities are displayed on the PMS review page alongside other review components such as OKRs and Goals. This gives reviewers a full picture of not just what competencies are being assessed, but the documented actions behind each one.

Note: Managers conducting an assessment can view the competency activities submitted by the employee before providing a rating, giving them direct context for the score they assign.

Best Practices for Competency Activities

• Map competencies to job titles in Settings → User Management → Job Titles before the review cycle begins; users with unmapped roles will see an empty competency dropdown when creating activities.
• Encourage employees to log activities continuously throughout the review period rather than retroactively at review time. This builds a richer evidence trail for assessors.
• Write activities as specific, observable actions rather than general statements. For example: "Led cross-functional alignment meeting for Q3 product launch" is more useful in a review context than "Worked on communication."
• Managers should review the My Team Competencies page ahead of assessment to familiarize themselves with the activities logged before rating — the review page surfaces the same data but reviewing early avoids rushed assessments.
• If a competency applies across multiple roles, confirm it is mapped to each relevant job title individually in Settings — a competency mapped to one role does not automatically apply to others.

Related Questions

Click here to learn more about how to add competencies at the job title level

Click here to learn more about how to add competencies in Profit.co

Click here to learn more about how to fill out a Manager assessment form

Frequently Asked Questions