How to create a new template for Portfolios?

Category: PPM

Profi.co provides an option to create portfolio templates for facilitating efficient project structuring and streamlining workflow processes.

Why is the Portfolio Template feature important?

Portfolio Templates are essential for maintaining consistency and efficiency across your organization. Here's why this feature matters:

  • Reusable Standardization: Generate reusable templates to standardize processes, saving time and ensuring consistency across multiple projects.
  • Streamlined Operations: Streamline project structuring for smoother operations, promoting better organization and productivity within teams.
  • Time Savings: Eliminate repetitive setup work by creating portfolios from pre-configured templates.
  • Best Practice Implementation: Encode organizational best practices and workflows into templates for consistent application.
  • Reduced Errors: Minimize setup mistakes by using tested, pre-configured templates.

What is a Portfolio Template in the PPM module?

A Portfolio Template is a pre-configured blueprint for creating portfolios in Profi.co's PPM module. It contains standardized settings, structures, and configurations that can be reused when creating new portfolios.

Key characteristics:

  • Contains predefined settings for Owner, Visibility, and Status
  • Provides a consistent starting point for new portfolios
  • Can be customized to match different portfolio types
  • Reusable across multiple portfolio creations
  • Saves time by eliminating repetitive configuration work

Templates ensure that portfolios are set up correctly from the start, following your organization's standards and best practices.

How do I create a Portfolio Template in Profi.co?

Follow these steps to create a new Portfolio Template:

Step 1: Navigate to Portfolio Templates

  • Navigate to Settings from the left navigation panel
  • Go to Portfolios and Projects → Portfolios
  • Switch to the Templates tab
  • On the Templates page, click on the + Create Template button

Step 2: Configure the Template

On the Create Template side panel:

  • Enter the Portfolio name
  • Fill in the required fields: Owner, Visibility, Status
  • Click the Create button

The newly created Portfolio template will appear on the Templates page and will be available for use when creating new portfolios.

Note: To create new stages in the portfolio, click the Create Stage option and add the required stages.

How do I use a Portfolio Template?

Once you've created Portfolio Templates, using them is straightforward:

  • When creating a new portfolio, you'll see an option to select a template
  • Choose the template that fits your requirements
  • The portfolio will be created with all the predefined settings from the template
  • You can still customize individual settings after creation if needed

This saves significant time compared to manually configuring each portfolio from scratch.

What information should I include in a Portfolio Template?

When creating a Portfolio Template, consider including:

Essential Configuration:

  • Portfolio Name: Use a descriptive naming convention that indicates the template's purpose
  • Default Owner: The person or role typically responsible for this type of portfolio
  • Visibility Settings: Who should have access to portfolios of this type

Best Practices for Creating Portfolio Templates

To maximize the effectiveness of portfolio templates:

  • Start with Common Patterns: Identify recurring portfolio types in your organization
  • Use Descriptive Names: Make template names self-explanatory
  • Document Template Purpose: Add descriptions explaining when to use each template
  • Set Appropriate Defaults: Configure default settings that work for most cases

Related Questions

How to create a new portfolio in profit.co, Click here

Frequently Asked Questions

Q1. How many portfolio templates should I create?

Create templates for distinct portfolio types that you use regularly.

Q2. Can I modify a template after it's been created?

This depends on your Profi.co configuration. Check your settings to see if template editing is available.

Q3. What happens to existing portfolios if I change a template?

Changing a template typically doesn't affect portfolios already created from that template. Templates are used at creation time only; portfolios become independent entities afterward.

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