How is the color determined for the progress of a specific department in the Department Heatmap?

Category: OKRs

In Profit.co, the color shown for each department in the Department Heatmap is determined by comparing the department’s actual OKR progress against its planned progress, using a predefined progress cut-off range.

What is the Department Heatmap in Profit.co?

The Department Heatmap provides a visual snapshot of how each department is progressing toward its OKRs.

Colors help you quickly identify departments that are on track, at risk, or behind, without deep analysis.

Why Does Profit.co Use a Department Heatmap?

Department heatmaps help organizations:

  • Visualize OKR progress across departments at a glance
  • Identify high-performing and underperforming departments quickly
  • Enable faster, data-driven decisions
  • Improve OKR tracking and accountability

How to Customize Heatmap Colors and Cut-Off Values

Follow these steps to configure heatmap colors:

  • Go to Settings from the left navigation panel
  • Navigate to OKRs → Dashboard
  • Update the Color settings and OKR Progress Cut-Off ranges
  • Click Update to save changes

The updated configuration applies instantly to the Department Heatmap.

How Is the Color Calculated for a Department?

The heatmap color is calculated using this formula:

Actual Progress ÷ Planned Progress × 100

The resulting percentage is matched against the OKR Progress Cut-Off ranges configured in settings.

Example: Department Heatmap Color Calculation

Let’s consider the Marketing Department:

  • Planned Progress: 54%
  • Actual Progress: 32%

Calculation:

Actual Progress ÷ Planned Progress × 100

 (32 ÷ 54) × 100 = 59.25%

If the configured OKR Progress Cut-Off is:

41% - 61% → Yellow

Then the Marketing department appears in yellow on the Department Heatmap.

Best Practices for Using Department Heatmap Colors

  • Align cut-off ranges with your OKR review cadence
  • Use consistent color logic across dashboards
  • Review heatmap trends regularly, not just individual snapshots
  • Combine heatmap insights with department OKR drill-downs

Related Questions

To learn more about Department OKRs progress, click here.

Frequently Asked Questions

Q1. How often does the Department Heatmap update?

The heatmap updates automatically based on the latest OKR check-ins and progress data.

Q2. Can different organizations use different color rules?

Yes. Heatmap color rules are configurable at the settings level.

Q3. Does the heatmap reflect rolled-up OKR progress?

Yes. Department progress is calculated based on aggregated OKR performance.

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