What are the Actual Vs Planned values in Profit.co?

Category: OKRs

In Profit.co, Key Result progress is calculated by comparing Planned values with Actual check-in values, based on the target date and check-in frequency. This comparison helps you clearly understand whether you are on track, ahead, or behind your goal.

What are Planned and Actual Values in Profit.co?

  • Planned Value: The expected progress you should achieve by a specific date.
  • Actual Value: The real progress you record during each check-in.

By comparing Planned vs Actual values, Profit.co visually shows how closely your execution aligns with your plan.

Why use Actual vs Planned Values?

This feature helps you:

  • Track progress objectively against time-bound targets
  • Identify gaps early and adjust execution pace
  • Stay accountable with data-driven check-ins
  • Ensure consistent progress toward Key Results

How are Planned vs Actual Values Calculated?

Step 1: Create a Key Result

  • Create a Key Result using Increase KPI
  • Set the check-in frequency as Every Friday
  • Choose the time period as Quarterly

Step 2: View the Planned Values

  • Open the Key Result
  • Click the More (⋮) icon → View Details
  • Click the View all checkins

The Planned Value is automatically distributed across every scheduled check-in date.

Example:

  • Quarter: Jan to March 2026
  • Fridays in the quarter: 13
  • Planned values are plotted across 13 check-ins in the graph

Step 3: Compare Planned vs Actual Progress

Assume:

  • You have completed 4 check-ins
  • 30 January 2026 is your 5th check-in

On this date:

Planned Value: 166

Actual Value: 160

This comparison clearly shows how close your actual execution is to the expected progress.

Where can I see Planned vs Actual Values?

You can view Planned and Actual values in:

  • Key Result Check-in Board
  • Progress graphs
  • Detailed Key Result view page

These visuals help you instantly assess progress trends.

Best Practices for Using Planned vs Actual Values

  • Set realistic targets aligned with check-in frequency
  • Check in consistently to avoid skewed progress
  • Use early deviations to course-correct execution
  • Review graphs regularly to spot momentum shifts

Related Questions

To learn the process of setting a custom check-in frequency, click here.

Frequently Asked Questions

Q1. What does the Planned value indicate in a Key Result?

The Planned value shows the expected progress for each scheduled check-in based on the target and timeline.

Q2. What does the Actual value represent?

The Actual value reflects the real progress you record during each check-in.

Q3. How does Profit.co calculate Planned values?

Planned values are automatically distributed across all check-in dates within the selected time period.

Related Questions